Exhibitor Terms, Details, and Code of Conduct

Vendor Set Up Times:     

Thursday August 10th, 2023: Booths 3:00pm -10pm, Artist Alley Tables & Gamer Garage Sale Tables: 6:00pm-10:00pm.    

Friday August 11th, 2023: All vendors: 8:00am -11:00am. Failure to check in by 11am on Friday the 5th will result in a cancellation of your vendor space without a refund.   

Vendor Move Out Times:   

Sunday August 13th, 2023 from 5:00pm - 12:00am.   

Game On Expo Vendor Hall Hours of Operation (including VIP access hours)  

Friday August 11th, 2023: 12:00pm - 9:00pm   

Saturday August 12th, 2023: 9:00am -7:00pm

Sunday August 13th, 2023:  9:00am - 5:00pm     

Programming Hours:    

Friday August 11th, 2023: 1:00pm - 10:00pm    

Saturday August 12th, 2023: 10:00am -10:00pm   

Sunday August 13th, 2023: 10:00am - 5:00pm

Booth space is extremely limited and is expected to go quickly as our last event was a success.  We recommend completing this form and submitting your payment as soon as possible to ensure your booth space.  


You, the Vendor agree to the following terms and conditions:

  1. Full payment must be received with signed agreement.  Your space will not be confirmed until payment is made.  Vendor set-up times and event times are strictly enforced.  Vendors must have all booth items ready each day by the time the event is open to the public.  
  2. Vendors must be open and remain accessible to attendees during all hours of the Game On Expo event, and under no circumstances will begin moving displays until the event is complete on Sunday August 13th, 2023.   
  3. Payment for a booth includes only the booth space itself, table with tablecloth, two chairs, and vendor sign. Payments for Wi-Fi and electricity are handled by third party companies. If you are interested in either or both, please inquire, and Game On Expo can provide you the contact information.  
  4. At the conclusion of the Game On Expo, Vendor will properly remove all items, displays and other material from the booth, which includes proper trash disposal. If you are bringing special equipment or arcade machines, please talk to us in advance and we can make special accommodations for more additional move out time or assistance.  Vendors must be moved out no later than 11:59am on Sunday August 13th, 2023.
  5. No food or drinks can be sold or given away by any Vendor without any prior approval of the Game On Expo team.    
  6. No outside music is permitted within the vendor hall or convention center.   
  7. Each person behind the vendor booth must have a visible vendor badge displayed. Each Vendor will be provided passes to the expo. Extra vendor badges can be purchased for a special discounted rate.   
  8. No smoking or alcohol is permitted on any part of the premises.   
  9. Maintain your vendor area immediately surrounding your space in a neat and reasonable manner free of garbage and debris.  Failure to do so may subject Vendor to a fine or other appropriate sanction.
  10. Space assignment is in the sole discretion of Game On management. Game On Expo will try its best to accommodate your request, but cannot make any guarantees. Space assignment is in the sole discretion of Game On management.   
  11. Management for Game On, the City of Phoenix or anyone with authority has the right to refuse or revoke any application or deny access to and/or remove vendors from the event at any time prior to or during the event.  No refunds will be given under these circumstances.   
  12. Vendor is solely responsible for paying any applicable state, local, and federal taxes, and for obtaining any required business licenses.   
  13. Vendor agrees to abide by all local, state, and federal law.   
  14. Vendor agrees to abide by all Phoenix Convention Center rules and regulations, a copy of which is available upon written request to the Game On Expo management.   
  15. Vendor agrees to abide by any current rules and regulations, as well as any rules or regulations that Game On Expo may notify Vendor in writing.   
  16. Vendor will not hold Game On Expo responsible or liable for any breaches, losses, or damage to themselves or their property. 
  17. No bootlegging of any kind is allowed at Game On Expo.   
  18. If you are selling any types of weapons, please notify the Game On Expo team for approval.   
  19. No reselling of any vendor space is permitted.
  20. No refunds will be provided after July 5th, 2023.